Given that keeping data secure isn’t the most exciting process an
employee ever performs, it has to be made simple, quick and reliable if
it is to be followed. Google for Work helps admins manage information
security with tools like mobile device management, encryption, sharing
controls and two-factor authentication. This of course cannot protect
against simple user error, wherein a user may hit Reply All on a message
with sensitive information like company strategy, HR issues or other
sensitive data in it.
Data Loss Prevention (DLP) for Gmail can add extra security for Google Apps Unlimited customers, however.
Data Loss Prevention framework for admins
How DLP Works
To
keep specific types of information safe, admins can now easily set up a
DLP policy by selecting the criteria, like “customer credit card
information”, from a library of predefined content detectors. Gmail DLP
will automatically check outgoing emails from specified internal
departments to ensure that no outlined sensitive data leaves. It will
take action based on previously outlined instructions from the
admin—either quarantine the email for review, inform the sender to
modify the information, or block the email from being sent with a
notification sent to the sender.
These security measure extend to
attachment types as well, so documents, presentations and spreadsheets
can also be scanned for security.
DLP Custom Rules
Admins
can create custom rules with keywords and regular expressions to protect
against phrases not already in Gmail’s predefined library of commonly
protected data types. So for example if your company is working on a big
project codenamed
Tron that must be kept under wraps, admins can create custom checks for
tron, confidential, etc. to protect against leaks.
Optical Character Recognition
Sensitive
information doesn’t just live in text form. As sensitive data can
reside in scanned copies and images, OCR enhancements allow Gmail to now
analyze common image types and extract text for policy evaluation.
Admins can choose to enable OCR in the Admin console at the
organizational-unit (OU) level for both the content compliance or
objectionable content rules.
Email scanning with Optical Character Recognition bolster security in Gmail
Increased Content Detection Control Thresholds
For
those admins seeking refined control over DLP policies to minimize
false positives, the ability to take action commensurate with the level
of perceived risk, Google is introducing two new detection parameters:
- Count parameter
– The count parameter allows customers to set up different DLP policies
based on whether a message contains individual or bulk PII. For
example, an email containing a single credit card number might be
considered a low risk event, while one that contains 100 credit cards is
clearly a high risk scenario.
- Confidence parameter
– The confidence parameter lets customers tighten or loosen detection
criteria for the most commonly used detectors as per their needs.
Google
is also currently working to bring DLP to Google Drive very soon. Gmail
is part of the Google Apps for Work suite, and Data Loss Prevention is
available only to Google Apps for Work Unlimited customers only.
Ref: https://sadasystems.com/blog/google-solutions/data-loss-prevention-dlp-gmail-works/
Contact Link :
Gmail Customer Service , Technical support Phone Number
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